NeDICC 1 August 2018 Machine Actionable DMP

Dear colleagues

You are invited to attend the NeDICC  1 August 2018 Machine-Actionable Data Management Plan Workshop,  at the CSIR Knowledge Commons in Pretoria. NeDICC brings you Sarah Jones from the UK Digital Curation Centre, to present and facilitate a workshop Data Management Plans (DMP)and harnessing technology for DMP ease and efficiency.

Date: 1 August 2018

Venue: CSIR Knowledge Commons in Pretoria

Time: 07:30 for 08:00 to 16:00

Cost: ZAR 1000-00 p/p (Payment details to follow registration for event.)

General enquiries: Johann van Wyk, Niklas Zimmer and Fatima Darries

Register for attendance at : https://goo.gl/forms/tnMhcAj2RQ45qVi43

Please note that there are only 50 places.

Please share this notice to those at your institution who would benefit from learning about a machine actionable Data Management Plan. Librarians, knowledge management workers, data curators, researchers, ICT colleagues and others interested are invited to register for this workshop.

Data Management Plans (DMPs) are becoming commonplace across the globe, but opportunities are being missed to make the best use of the data and truly support researchers’ practices. The current manifestation of a DMP—a static pdf/doc/txt file created before a project even begins—only contributes to the perception that they are an annoying administrative exercise. What they really are is an integral part of research practice since today most research (across all disciplines) involves data, code, and other digital components. So can we reimagine DMPs in this context?

This workshop will address ideas for making DMPs machine-actionable and integrating them with other tools and services to embed the DMP in existing research workflows. Brainstorming and discussion sessions will give participants an opportunity to define and prioritise use cases that connect the DMP to support services and make the best use of the data.

Presenter: Sarah Jones is Associate Director at the Digital Curation Centre, a service to support the higher education sector with research data management. She coordinates work on the DCC’s Data Management Planning tool – DMPonline – and undertakes research on data policy and data management planning. She has written several articles and book chapters on these topics, and co-edited Delivering Research Data Management Services: fundamentals of good practice. Sarah provides advisory services, training and consultancy via the DCC and is involved in the FOSTER+, OpenAIRE and Research Data Alliance projects. She is also rapporteur on the European Commission’s FAIR Data Expert Group. Her work in a European context focuses primarily on training and data management planning to facilitate open science and compliance with Horizon 2020 requirements.

Programme:

Dr Retha Visagie did a presentation entitled, “Data Ethics: Unashamedly ethical” at the NeDICC meeting of 7 March 2018.

For those of you that missed the presentation, the session was also recorded, and is available at  http://up-replay.tenet.ac.za/replay/showRecordingExternal.html?key=5uyx32qiyqfnky1

Please note that it uses Flash Player and therefore cannot be viewed in Google Chrome, but you can view it in Firefox or Internet Explorer.

NeDICC in collaboration with Science Forum South Africa hosted a workshop on 5 December 2017 at the CSIR International Convention Centre in Pretoria on certification for trusted digital repositories, titled “In Repositories we trust…!”

The workshop was presented by presented by Mr Wim Hugo, Chief Data and Information Officer, SAEON, and was attended by 36 representatives from institutions across South Africa, which included ASSAf, CSIR, Eskom Kriel Power Station, the Heritage Foundation, HSRC, NECSA, Sefako Mekgato University, Stellenbosch University, Tshwane University of Technology, University of Cape Town, University of Pretoria, UNISA, University of the Western Cape, Vaal University of Technology, the University of the Witwatersrand, and even a representative from the Limpopo Office of the Premier.

Mr Niklas Zimmer (UCT), the current Chair of NeDICC, welcomed attendees and kicked off the workshop with an introduction on why certification for repositories may be important, and then introduced Mr Hugo.

The first session included an overview of what certification is, as well as certification requirements. Mr Hugo explained that the certification for WDS, Data Seal of Approval and Core Trust Seal of Approval had merged. He also discussed matters such as discoverability, mature data management, re-usability, metadata, legal interoperability, different types of users (e.g. researchers, data centres, institutions, and the public), domain-specific guidance, and the minimum set of documentation for certification. He further mentioned that the certification is valid for three (3) years, after which the repository needs to be re-assessed. Each repository is evaluated by two reviewers: either members of the Core Trust Seal Board, or by appointed panel members.

In the sessions that followed, the attendees were divided into four (4) facilitated discussion groups groups. Mr Hugo systematically worked through all of The Core Trust Seal requirements.

Each group then had to identify an example, and evaluate the example against each requirement, discussing it amongst themselves and then giving feedback to the entire group. This was in turn followed by the expert input and further insights from Mr Hugo. Session 2 covered CoreTrustSeal Requirements 1-6, focusing on Organisational Infrastructure; Session 3 Requirements 7-14 (Digital Object Management), and Session 4 Requirements 15-16, (Software and hardware infrastructure).

The workshop proved to be a great success, and was of much value to all attendees. It was unanimously felt that the knowledge and insights gained will be of immense value in the data curation community in South Africa. Most attendees realized that there is still a lot of work to be done, and that the CoreTrustSeal requirements will assist the community to address the gaps in their various organisational initiatives (including policies, staff roles, workflows, as well as hard- and software installations), that would hinder the certification of their repositories. All attendees left with a wide range of goals to work towards.

<Workshop programme and material link to https://drive.google.com/open?id=1Oee8tVUqBHMXqMNeVsOryKaqMGGy1eOb&gt;

Data repositories play an essential role in enabling FAIR (Findable, Accessible, Interoperable, Reusable) custodianship of research data. This implies an inherent mandate of trustworthiness.

Trusted Digital Repositories …

• give researchers the assurance that their data will be cared for,
• provide funding bodies with the confidence that research data which they fund, will remain available for reuse,
• enable researchers to reliably assess the data they want to reuse.

NeDICC, in collaboration with SFSA hosts the “In repositories we trust …!” workshop on 5 December 2017 at the CSIR International Convention Centre (CSIR ICC) in Pretoria. The intention is to expand the South African data community’s experience in trusted repository certification.

The CoreTrustSeal standard for certification is hot off the press – giving us the opportunity to attempt to comply with the NRF requirement of giving researchers access to trusted repositories. The aim of the workshop is to understand the certification process and the requirements, as well as to prepare a draft submission for certification. This will assist those repositories that have reached maturity to apply for certification and those who are not yet able to do so to plan and progress towards compliance.

Upon registration you will be provided with workshop material. It is expected that participants would at least have attempted to complete the submission template by the 5 December and have sourced the evidential material, such as institutional policies related to the certification criteria. The workshop time will be used to address specific concerns and to also share possible responses in cases where these responses are not obvious. Please bring along your own laptops.

The workshop will be presented by Mr Wim Hugo (Chief Data and Information Officer at SAEON) and Niklas Zimmer (Manager: Digital Library Services, UCT).

The workshop is free of charge.

Please register online at https://goo.gl/forms/8ic4iFsuhOAOFu8A2 for the workshop. Registration will close by 24 November. The first 40 delegates to register will be accommodated. You will receive confirmation of attendance via email. If you have registered, but are unable to attend, please inform Lucia Lotter (hsrccuration@gmail.com) by 24 November. Keep in mind that you will be charged a cancellation fee in case of a no-show.

The workshop is a side event to the Science Forum South Africa (http://www.sfsa.co.za/ ) which takes place on
7-8 December. It will be worthwhile to attend.

In repositories we trust …!

5 December 2017

Programme