01 August 2018 Machine-Actionable Data Management Plan Workshop

NeDICC 1 August 2018 Machine Actionable DMP

Dear colleagues

You are invited to attend the NeDICC  1 August 2018 Machine-Actionable Data Management Plan Workshop,  at the CSIR Knowledge Commons in Pretoria. NeDICC brings you Sarah Jones from the UK Digital Curation Centre, to present and facilitate a workshop Data Management Plans (DMP)and harnessing technology for DMP ease and efficiency.

Date: 1 August 2018

Venue: CSIR Knowledge Commons in Pretoria

Time: 07:30 for 08:00 to 16:00

Cost: ZAR 1000-00 p/p (Payment details to follow registration for event.)

General enquiries: Johann van Wyk, Niklas Zimmer and Fatima Darries

Register for attendance at : https://goo.gl/forms/tnMhcAj2RQ45qVi43

Please note that there are only 50 places.

Please share this notice to those at your institution who would benefit from learning about a machine actionable Data Management Plan. Librarians, knowledge management workers, data curators, researchers, ICT colleagues and others interested are invited to register for this workshop.

Data Management Plans (DMPs) are becoming commonplace across the globe, but opportunities are being missed to make the best use of the data and truly support researchers’ practices. The current manifestation of a DMP—a static pdf/doc/txt file created before a project even begins—only contributes to the perception that they are an annoying administrative exercise. What they really are is an integral part of research practice since today most research (across all disciplines) involves data, code, and other digital components. So can we reimagine DMPs in this context?

This workshop will address ideas for making DMPs machine-actionable and integrating them with other tools and services to embed the DMP in existing research workflows. Brainstorming and discussion sessions will give participants an opportunity to define and prioritise use cases that connect the DMP to support services and make the best use of the data.

Presenter: Sarah Jones is Associate Director at the Digital Curation Centre, a service to support the higher education sector with research data management. She coordinates work on the DCC’s Data Management Planning tool – DMPonline – and undertakes research on data policy and data management planning. She has written several articles and book chapters on these topics, and co-edited Delivering Research Data Management Services: fundamentals of good practice. Sarah provides advisory services, training and consultancy via the DCC and is involved in the FOSTER+, OpenAIRE and Research Data Alliance projects. She is also rapporteur on the European Commission’s FAIR Data Expert Group. Her work in a European context focuses primarily on training and data management planning to facilitate open science and compliance with Horizon 2020 requirements.


7:30-8:00 Coffee/Tea
8:00-8:05 Welcome and introductory remarks Niklas Zimmer
8:05-8:15 Introduction on workshop aims and scope Sarah Jones
8:15-9:00 An overview to Active DMPs Sarah Jones
9:00-10:30 Activity: where do DMPs sit in the lifecycle and what systems could be integrated

  1. Mind map typical research workflows
  2. Highlight tools and systems that interface with DMPs and map these onto the workflow
  3. Consider which data could be fed automatically from these systems into DMPs or vice versa?
Sarah Jones and Facilitators
10:30-11:00 Coffee/Tea
11:00-12:15 Group discussion

  • Describe / share the research workflows and where DMPs fit into them
  • Which systems/services are relevant in the workflow and should connect with DMP tools?
  • What can be automated and what will always have to be completed manually?
  • How can we get more value from DMPs? (e.g. by open publishing, package DMPs together with data etc.)
Sarah Jones and Facilitators
12:15-13:00 Overview of the DMP Roadmap project, and progress made Sarah Jones
13:00-14:00 Lunch
14:00-15:30 Defining use cases for machine-actionable DMPs

Groups will be allocated to one of the following topics and asked to work through scenarios to identify the priority use cases in the South African context.

  • Institutional e.g. integration with CRIS systems, output tracking, calculating data storage requirements, costing data management…
  • Repository e.g. alerts to forthcoming data deposits, sharing PIDs once data are published, making repository recommendations…
  • Data discovery e.g. alerts to relevant data being published, using PIDs to link outputs and update CVs…
  • Evaluation and monitoring e.g. notifications of data deposit / policy requirements being met, structured questions and automated assessment…
Sarah Jones & Facilitators
15:30-16:00 Questions and closure

NeDICC Programme 2018

Date Activity Topic
7 March 2018
14:00 – 16:00
CoP Meeting Data Ethics: Unashamedly ethical 

Dr Retha Visagie, Manger: Research Integrity, UNISA


4 April 2018

09:00 to 12:30

NeDICC Workshop Digital Scholarship – Don’t get left behind

Venue: CSIR Knowledge Commons, CSIR, Pretoria

Presenter: Isak van der Walt, Senior IT Consultant and MakerSpace manager, University of Pretoria

Content: Our work, private life, business, transport, literally everything is affected by digital technologies, and the way we do research is not any different. The rate and pace at which technology changes scholarly discovery and output is alarming, so are you as individual or organisation ready for this change?

This workshop aims to clarify, classify and scope digital scholarship activities for your institution. You should be able to leave the session with a better understanding on how to approach digital scholarship and what processes you could follow to enable this ever-growing field.

Please RSVP before by 12H00 on Tuesday 3 April 2018, to Fatima Darries at darrif@unisa.ac.za

The workshop can also be followed virtually:

Access details to the NeDICC virtual meeting room:

Participants are advised to see if they can access the room prior to the event as to ensure they have the right software installed. There is currently no one in the “Room” but you will be able to test.

Join NeDICC at up-vc.tenet.ac.za using any of the following options:

– To join as a first-time user from your desktop or mobile device, or to annotate with VidyoSlate on your iPad: Click http://up-vc.tenet.ac.za/flex.html?roomdirect.html&key=aezNNrYGjQOWpVhuDl3Cszx9mg

– To join from another VidyoPortal using IPC: Enter NeDICC@up-vc.tenet.ac.za

– To join from a non-Vidyo conferencing endpoint: Connect through a VidyoGateway <> using H.323 or SIP and enter meeting ID 243333

– To join from your phone: Dial any of the numbers below, followed by extension 243333

+27 (0) 1 090 04122 | +27 (0) 21 180 4992 | +27 (0) 21 673 6771 | +27 (0) 31 35 04001 | +27 (0) 878 202 265

NOTE: Any video, audio and/or materials viewed during this conference may be recorded.

Need help getting started? Check out the Vidyo Knowledge Center at http://www.vidyo.com/knowledge-center/ and TENET’s help pages at https://tenetvc.wordpress.com/users/

Dr Retha Visagie did a presentation entitled, “Data Ethics: Unashamedly ethical” at the NeDICC meeting of 7 March 2018.


For those of you that missed the presentation, the session was also recorded, and is available at  http://up-replay.tenet.ac.za/replay/showRecordingExternal.html?key=5uyx32qiyqfnky1

Please note that it uses Flash Player and therefore cannot be viewed in Google Chrome, but you can view it in Firefox or Internet Explorer.

In Repositories we trust …!

NeDICC in collaboration with Science Forum South Africa hosted a workshop on 5 December 2017 at the CSIR International Convention Centre in Pretoria on certification for trusted digital repositories, titled “In Repositories we trust…!

The workshop was presented by presented by Mr Wim Hugo, Chief Data and Information Officer, SAEON, and was attended by 36 representatives from institutions across South Africa, which included ASSAf, CSIR, Eskom Kriel Power Station, the Heritage Foundation, HSRC, NECSA, Sefako Mekgato University, Stellenbosch University, Tshwane University of Technology, University of Cape Town, University of Pretoria, UNISA, University of the Western Cape, Vaal University of Technology, the University of the Witwatersrand, and even a representative from the Limpopo Office of the Premier.

Mr Niklas Zimmer (UCT), the current Chair of NeDICC, welcomed attendees and kicked off the workshop with an introduction on why certification for repositories may be important, and then introduced Mr Hugo.


The first session included an overview of what certification is, as well as certification requirements. Mr Hugo explained that the certification for WDS, Data Seal of Approval and Core Trust Seal of Approval had merged. He also discussed matters such as discoverability, mature data management, re-usability, metadata, legal interoperability, different types of users (e.g. researchers, data centres, institutions, and the public), domain-specific guidance, and the minimum set of documentation for certification. He further mentioned that the certification is valid for three (3) years, after which the repository needs to be re-assessed. Each repository is evaluated by two reviewers: either members of the Core Trust Seal Board, or by appointed panel members.




In the sessions that followed, the attendees were divided into four (4) facilitated discussion groups groups. Mr Hugo systematically worked through all of The Core Trust Seal requirements.


Each group then had to identify an example, and evaluate the example against each requirement, discussing it amongst themselves and then giving feedback to the entire group. This was in turn followed by the expert input and further insights from Mr Hugo. Session 2 covered CoreTrustSeal Requirements 1-6, focusing on Organisational Infrastructure; Session 3 Requirements 7-14 (Digital Object Management), and Session 4 Requirements 15-16, (Software and hardware infrastructure).

The workshop proved to be a great success, and was of much value to all attendees. It was unanimously felt that the knowledge and insights gained will be of immense value in the data curation community in South Africa. Most attendees realized that there is still a lot of work to be done, and that the CoreTrustSeal requirements will assist the community to address the gaps in their various organisational initiatives (including policies, staff roles, workflows, as well as hard- and software installations), that would hinder the certification of their repositories. All attendees left with a wide range of goals to work towards.

<Workshop programme and material link to https://drive.google.com/open?id=1Oee8tVUqBHMXqMNeVsOryKaqMGGy1eOb&gt;

In repositories we trust …!

Data repositories play an essential role in enabling FAIR (Findable, Accessible, Interoperable, Reusable) custodianship of research data. This implies an inherent mandate of trustworthiness.

Trusted Digital Repositories …

  • give researchers the assurance that their data will be cared for,
  • provide funding bodies with the confidence that research data which they fund, will remain available for reuse,
  • enable researchers to reliably assess the data they want to reuse.

NeDICC, in collaboration with SFSA hosts the “In repositories we trust …!” workshop on 5 December 2017 at the CSIR International Convention Centre (CSIR ICC) in Pretoria. The intention is to expand the South African data community’s experience in trusted repository certification.

The CoreTrustSeal standard for certification is hot off the press – giving us the opportunity to attempt to comply with the NRF requirement of giving researchers access to trusted repositories. The aim of the workshop is to understand the certification process and the requirements, as well as to prepare a draft submission for certification. This will assist those repositories that have reached maturity to apply for certification and those who are not yet able to do so to plan and progress towards compliance.

Upon registration you will be provided with workshop material. It is expected that participants would at least have attempted to complete the submission template by the 5 December and have sourced the evidential material, such as institutional policies related to the certification criteria. The workshop time will be used to address specific concerns and to also share possible responses in cases where these responses are not obvious. Please bring along your own laptops.

The workshop will be presented by Mr Wim Hugo (Chief Data and Information Officer at SAEON) and Niklas Zimmer (Manager: Digital Library Services, UCT).

The workshop is free of charge.

Please register online at https://goo.gl/forms/8ic4iFsuhOAOFu8A2 for the workshop. Registration will close by 24 November. The first 40 delegates to register will be accommodated. You will receive confirmation of attendance via email. If you have registered, but are unable to attend, please inform Lucia Lotter (hsrccuration@gmail.com) by 24 November. Keep in mind that you will be charged a cancellation fee in case of a no-show.

The workshop is a side event to the Science Forum South Africa (http://www.sfsa.co.za/ ) which takes place on
7-8 December. It will be worthwhile to attend.

In repositories we trust …!

5 December 2017


Time Activity   Responsibility
08:30 – 09:00 Registration  
09:00 – 09:15 Welcome and introduction: “Why certify?” Niklas Zimmer
09:15 – 10:00 What certification means; an overview of certification requirements Wim Hugo
10:00 – 10:30 CoreTrustSeal Requirements 0 – 8 (complete, discuss and evaluate) Wim Hugo
10:30 – 11:00 Comfort break  
11:00 – 12:30 CoreTrustSeal Requirements 0 – 8 (complete, discuss and evaluate) Wim Hugo
12:30 – 13:30 Lunch (sponsored)  
13:30 – 15:30 CoreTrustSeal Requirements 9 – 16 (complete, discuss and evaluate) Wim Hugo
15:30 – 16:00 General discussion and closure Niklas Zimmer